Address
Ministry for Foreign Affairs
Palazzo Parisio
Merchants Street,
Valletta. VLT 1170

 
 Telephone
21242191

 
 Fax
21236604

 Email
info.mfa@gov.mt​​

Legalisation of Documents

Legalisation of Documents

This Charter is a guide to the Document Legalisation Office within the Ministry for Foreign Affairs. It outlines the service we provide and the standards of service we aim to achieve.

We aim to provide you with a quick and reliable service whenever you need to have your documents legalised.

Services:

We legalise:

      -    Original documents that have been issued by a public entity in Malta such as the public registry, the MFSA, Police Conducts, University of Malta etc;

      -    Copies of documents which are notarized as true copies of originals by a Notary Public who is registered with the Ministry for Foreign Affairs;

      -  Translations: endorsement of translated documents will be made only if the translator's signature is registered with the Ministry.

We have a large database of scanned specimen signatures of doctors, lawyers, notaries, commissioners for oaths and others. Documents you would like us to legalise must always contain an original signature of a person based in Malta who is registered with our Directorate. We will legalise your document once the signature has been verified by matching the original signature with the sample in our database. 

Once we have ascertained the authenticity of the signature we will legalise your document by affixing an apostille certificate or a legalisation certificate. Countries which have not signed the Hague Convention on the recognition of Apostille certificates will require a legalisation from us which will then have to be counter-legalised by a representative of the country where the document will be submitted. Counter-legalisations are done at various embassies and consulates in Malta. Should the country not be represented in Malta the Foreign Ministry will submit your documents to Rome for a counter-legalisation. We provide this courier service for free. Please contact us to check the fees charged by the respective embassy in Rome.

 

It should not take us longer than 5 minutes to carry out a legalisation unless, of course, the professional who has signed your document had not previously submitted his signature to us. Waiting time will depend on the number of persons in the queue.

We charge a fee of €20.00 per document, except for certificates issued from the Public Registry or University (school) certificates which carry a fee of €12.00 per document. Payment may be done by cheque payable to the Ministry for Foreign Affairs, in cash or by visa card.

 

Should a notary, director of a company wishes to have their signature registered with us they need to fill in a specimen signature form. Click here to download a Specimen Signature Application Form. The following documentation needs to be presented together with the application form:

 

-     Professionals - a copy of their warrant;

-     Director of company - a copy of Memorandum and Articles indicating such position in the company

 

When contacting or visiting our offices we will:

-         Treat you with courtesy and respect;

-         be responsive to your requests in the shortest possible time

-         be clear and helpful;

-         deal with your enquiries and complaints quickly and effectively.

You can help us provide you a better service by:

-        Checking in which country the documents shall be presented;

-        Should the documents be translated, presenting us with a translation done in Malta;

-        Should the documents be copies, ensuring that the copies have been notarised.



Opening Hours:


Monday to Friday at these times:

Between 1st October and 15th June
8:30am to noon (for people who have 10 or less documents to legalise) 
1:15pm to 3pm (for people with more than 10 documents- done by prior appointment) 

Between 16th June and 30th September
:
8:30am to noon 

If you need any further information feel free to call us on +356 2204 2283.




 

Feedback and Complaints:

If you are not satisfied with our service, please come and speak to us or get in touch by post, phone or fax. You may also complete a Feedback Form available at our office and return it to us.

We treat all feedback confidentially, deal with it promptly and use it to improve our service.

Your complete satisfaction is essential to us. We will look into all complaints as they help us improve our service. If you would like to lodge a complaint, it is best to first speak to the person who served you.

If you are not satisfied with the outcome, you may call at our office or write to us at the following address:


Document Legalisation Office

Directorate of Protocol and Consular Services

Ministry of Foreign Affairs

Palazzo Parisio,

Merchants' Street,

Valletta. VLT 1171

 


We will acknowledge your complaint promptly and give you a full reply within 2 weeks.​